ATHLETIC ASSOCIATION CONSTITUTION AND BY-LAWS
ARTICLE 1 NAME
The name of this organization shall be the St. Lawrence Athletic
ARTICLE II OBJECTIVE
objective of the St. Lawrence Athletic Association shall be
to implant firmly. in the members of St. Lawrence Parish.
the ideals of good sportsmanship, honesty, loyalty, courage,
and respect for authority so they may be well adjusted
members. To achieve this objective the Association will
provide a supervised program of competitive sports.
ARTICLE III MEMBERSHIP
Membership shall be open to all parish members over
age 18. Any person under 18 years old and still in high
school must become an auxiliary member of the Athletic
All participants in any athletic activities sponsored
by the St. Lawrence Athletic Association must be members.
Parents of children participating in sports programs must be
Any applicant outside the parish, and over age 18,
must be approved by the Board of Directors
- Only current paid members present are entitles to a
vote on all matters brought before the assembly.
ARTICLE IV OFFICERS
The organization shall be governed by a board of
twelve directors consisting of the eight elected officers
plus the Moderator, Athletic Director , G.W.A.C.
representative, and immediate past President. All twelve
Directors shall have equal voting power on the board, except
the president, and a simple majority vote shall determine
all matters of policy. A tie vote will be broken by the
President. The board of Directors shall approve payments of
bills and approve all normal activities of the organization.
The officers of the organization shall consist of a
President, Vice-president, Secretary, Treasurer, three
Directors, Parish Council Representative, and Moderator.
In the event of the death or resignation of one of the
elected officers, a special election will be held by the end
of the second regular meeting, after the position is
vacated, and shall be for the unexpired term of office.
Order of succession to office: President, Vice-president,
Treasurer, Secretary, Senior Board of Director. In the
event the office of President becomes vacated the office
shall be filled temporarily in accordance with the order of
succession stated above.
ARTICLE V NOMINANTION AND ELECTION PRCEDURES
At the September meeting the Board shall name a
chairman and one member for a nominating committee. Three
additional members shall be nominated from the floor. None
of the nominees shall be members of the Executive Board. At
the October meeting this committee shall present candidates
for the designated offices. Other candidates may be
nominated from the floor. Voting for the selected
candidates will be held at the November meeting. Candidates
shall not appear on a ballot without their consent. The
President shall name two tellers at the November meeting to
count the ballots after all votes have been cast. Polls
will open fifteen minutes before the meeting and close one
hour after the meeting has started.
The chairman shall be responsible for securing
candidates to fill both ballots and for the preparation of
Election shall be held to elect a President, Treasurer
and two Directors in the odd number year. The
Vice-President, Secretary, one Director and the Parish
Council Representative in the even number year. All offices
shall be a term of two years. The duly elected officers
shall be installed in their respective offices at the
regular meeting in December and preside at the January
ARTICLE VI MEETING
Regular meetings of the Association will be held on
the third Wednesday of each month at 8:00 p.m. The
Executive Board shall meet once a month.
ARTICLE VII - QUORUMS
Seven members shall constitute a quorum for the Board
Ten members shall constitute a quorum for the
Association at any regular monthly meeting. This
quorum shall be assembled within 15 minutes of the time the
meeting is scheduled. Change posted 4/14/2008.
The constitution or by-laws may be amended by the
organization by a two-thirds majority of all votes cast at
any regular meeting, a quorum being present. Proposed
amendments must have been presented, in writing, and read at
the previous meeting.
ARTICLE IX EXPENDITURES
The Board of Directors shall designate the Financial
Institutions in which all funds of the Organization shall be
The Organization shall maintain a Commercial Account
(checking account and a savings account). Financial
institutions holding these accounts may be changed any time,
with a simple majority vote of the Board of Directors.
All funds received by the Organization, its Committees
of any person acting as agent of the Organization, and all
funds whose net proceeds will eventually become funds of the
Organization, shall be transferred to the Treasurer by the
next regular monthly meeting and be deposited in the
funds shall be deposited an any other account, either
established in the name of the Organization, or any of its
Committees, or in the account of a private individual.
All expenses of the Organization and its Committees
shall be paid by the Treasurer, subject to the approval of
the Board of Directors. The Treasurer shall have sufficient
funds at his/her disposal to operate his/her office. Such
funds of the organization may be expended only for such
purposes and activities as approved by a simple majority
vote of members present at any regular meeting of the Board
The president shall appoint to the November meeting
three (3) Auditors to audit the books of the Treasurer.
Books must be submitted for audit after the December meeting
and final report be given at the January meeting. It is
suggested that the Treasurer be present at audit.
ARTICLE 1 DUES
Membership dues shall cover the period from June 1st
through May 31st.
Membership dues will be $5.00 per family, plus
$35.00 for each sport played per person, with a maximum of
$70.00 per sport played, per family.
Out of Parish players, other than Resurrection, will
pay a $5.00 membership fee, plus $35.00 for each sport
played per person. The $35.00 participation fee must be
paid by all players, regardless of school.
Auxiliary membership dues will be $5.00 per member per
year and $35.00 per sport played.
changes in dues were voted on and installed at the January,
2005 Athletic Association Meeting.
ARTICLE 11 DUTIES OF OFFICERS
The President shall preside at all regular monthly
meetings, and all meetings of the Board of Directors, and
appoint all Committee Chairmen.
The Vice-President shall perform all duties of the
President in his/her absence.
The Secretary shall keep minutes of all meetings,
including meetings of the Board of Directors, conduct all
correspondence and maintain an accurate file. The Secretary
shall be custodian of the Constitution.
The Treasurer shall be custodian of all funds. All
checks drawn on the organization shall be signed by the
Treasurer and a Parish Priest for disbursements of funds.
The Treasurer shall keep accurate records of all financial
transactions and make a written report at the next regular
meeting, at the Board of Directors meeting and make
available to all members present at regular monthly
meeting. The Treasurer shall make an annual financial
statement after the auditors have closed the books. The
Treasurer shall transfer all records to his/her successor.
If an officer misses three consecutive meetings,
he/she is subject to dismissal by a majority vote of the
Board of Directors.
ARTICLE III - DUTIES/RESPONSIBILITIES OF THE ATHLETIC
DIRECTOR, COORDINATORS AND COACHES.
Director shall coordinate the activities of the various
inter- school sports and act as a liaison between the sport
coordinators, the organization. He/she shall be responsible
for the purchasing of athletic equipment. He/she will
appoint an equipment manager, who will maintain and
distribute equipment for various teams of the Athletic
Association, and who will act in his/her behalf in
purchasing equipment when absent over prolonged period of
time. The Athletic Director will appoint and see to the
needs of the Coordinators. He/she shall issue to all
Coordinators the St. Lawrence Rules and Regulations for
coaches and players, by which all participants must abide.
The Athletic Director will obtain from the Treasurer, as
provided by the Constitution and By-Laws, the necessary
monies to conduct his responsibilities. The Coordinators,
Coaches and Equipment Mangers are under the direct
jurisdiction of the Athletic Director. If the Athletic
Director is absent over a prolonged period of time, the
Coordinators and Coaches would be directed by the President
of the Association or his appointee.
In the event
a Coordinator resigns, the Athletic Director has 30 days to
appoint another Coordinator. If the Athletic Director fails
to do so, the board of Directors will appoint a new
Coordinator of each sport shall be totally responsible for
all activities of Coaches in his/her particular sport.
He/she will recruit all necessary Coaches for his/her sport
and make sure all Coaches have the necessary contacts, rules
and regulations for the school and league. He/she must
schedule with Equipment Manager a date for issuing
equipment. He/she must assign practice time and permits,
where necessary, and he/she must obtain from the Athletic
Director all necessary money for entrance, officiating fees
and money for tournament fees, not to exceed two tournaments
per team ( per season). He/she will conduct a general
Coaches meeting at the beginning of each season , to make
them aware of their duties and responsibilities to the
Athletic Association. It is recommended he attend league,
Athletic Association and other necessary meetings.
of each sport shall try to implant the objective of the St
Lawrence Athletic Association firmly in the members of
their respective teams, the idea of good sportsmanship,
honesty, loyalty, courage and respect for authority. Each
Coach, at the beginning of their season, will formerly
instruct all their players on the rules and regulations of
their respective league, and rules and regulations set down
by the St. Lawrence Athletic Association. Coaches shall
have complete responsibility for management of their teams.
Continual absenteeism of respect for authority by players
at practice or games will not be tolerated and could lead to
suspension or dismissal. In the case of suspension or
dismissal the Coach must notify his Coordinator, pertaining
to his/her decision. Any player who is suspended or
dismissed has the right to request a hearing by the Board of
Directors. This request must be in writing. It is
recommended that Coaches attend the Athletic Association
meetings. Coaches report to their Coordinator and if any
problems arise which he/she cannot resolve he/she may go to
his/her Coordinator for complete assistance.
ARTICLE IV COMMITTEES
The Chairperson of each committee shall be appointed
by the President for his/her term of office. The Chairman
shall select appropriate Committee members. A list of the
members of each committee shall be given to the Secretary
The President may appoint a Committee Chairperson for
special events and activities.
The Chairperson of each committee is requested to
present an oral or written report at each meeting, if called
upon to do so.
The Membership Committee shall seek to increase
membership and encourage full attendance at all regular
meetings. It is his/her duty to collect dues and issue
membership cards as receipts, and to keep accurate and
complete records of all members of the organization
The Publicity will be the responsibility of the Parish
Representative for publicizing social and athletic events of
the organization in the Laurentian and public press.
The Red and
Gold Committee shall be responsible to print, edit and
distribute the organizational paper on a quarterly bases.
The Awards Committee shall be responsible to maintain
records of the athletic achievements of all students and to
prepare a Certificate Award listing their achievements. The
Certificate Award shall be presented to the student upon
completion of the eighth grade.
Parliamentarian should be appointed by the President
with the approval of the Executive Board. His/her duties
shall be to advise the President of Parliamentary Law.
Constitution and By-Laws should be appointed to advise
the President on the constitutionality of matters on the
floor; review and suggest pertinent changes in the
Constitution and By-Laws.
ARTICLE V RULES
All members of St. Lawrence Parish, of good moral
character and sound physical condition, are eligible for all
teams sponsored by the organization
Eligibility of any person, of good moral character and
sound physical condition, not a member of St. Lawrence
Parish must be decided upon by the Board of Directors.
In the event additional players are necessary to meet
team requirements, the Manger must secure specific approval
of the Board of Directors.
If a girl or boy attending St. Lawrence School, and by
his or her merits, would be on the player roster of a team
representing said school, does in effect elect to become
a member of a team other than St. Lawrence School or
Resurrection School when applicable, without the approval of
the board of directors, then he or she forfeits their
eligibility to participate on any and all athletic teams
supported by the St. Lawrence Athletic Association and the
Resurrection Athletic Association for a period of one year
from the date of forfeit. All appeals to either board will
be shared, but voted individually. St. Lawrence and
Resurrection will cooperate together with all sign-ups for
each individual sport offered by both associations. Each
association will forward sign-up sheets to each other within
one week of final sign-up.
The Organization and Coaches and any person providing
transportation to and from any sport activity shall not be
liable for any and all expanses incurred by the participant
in any contest or event sponsored by the Association
resulting from said participation. Registration forms
with a liability wavier will be supplied and must be signed
by parents or guardians of participants of all activities
before they may participate in any athletic activities.
All the teams sponsored by the St. Lawrence Athletic
Association will be uniformed in a standardized manner using
the school colors of red and gold whenever possible.
Individuals or organizations desiring to purchase equipment
or uniforms with their own funds must have said equipment
and uniforms approved by the Board of Directors.
ARTICLE VI CODE OF ETHICS
Any Coach or Assistant who knowingly plays any
ineligible player, or who, by his/her works, deeds or
actions in any manner is detrimental to the Association,
shall be suspended or reprimanded as decided by the Board of
Any person under age 18, who is active in coaching in
any of the Association sponsored sports, may attend meetings
and participate in discussion concerning their sport, but
may not vote on any manner.
Coaches shall inform the participants of the rules and
regulations of St. Lawrence Athletic Association.
Players shall be responsible to know, to understand,
and to follow the rules and regulations of the Association.
Failure to do so could result in disciplinary action and
lead to his or her ineligibility as a participant, as
decided by the Board of Directors.
All Coaches and Assistant Coaches are required to take
the Archdiocese Child Abuse Decree Class.
Any Player that quits a team after receiving a uniform
shall be suspended for the next sport that they play for St.
Lawrence School, unless a valid reason is submitted to the
Board for approval to play the next sport.
ARTICLE VII AWARDS
Only in the event of winning a City championship, or
by being declared City Co-champion by the Cincinnati
Recreation Commission, Catholic Youth Organization, Knothole
Association, Western League Conference, G.W.A.C., and
Western Area Soccer Association would a team be eligible to
receive their choice of the following awards: (a) monogram,
(b) trophy, (c) charm (miniature sport emblem).
The Board of Directors shall have the right to make
decisions concerning awards for any major championship not
covered in Section 1.
To be awarded membership into the St. Lawrence Hall of
Fame, the person being inducted must be nominated, in
writing, to the Executive Board at the October meeting and
meet the following requirements: be 45 years of age and
must have been an active member for 10 years.
ARTICLE VIII- PUBLICATION
The Red and Gold shall be the official publication of
the St. Lawrence Athletic Association.
ARTICLE IX ORDER OF BUSINESS
Order of business at regular monthly meeting shall be:
Call to order by the President
Opening Prayer and Pledge of Allegiance
Reading of the minutes of last meeting
Residing of Communications
Report of Treasurer
Report of Parish Council Representative
Report of Committees
Report of sport coordinators: Boys
Basketball Boys Soccer
Girls Basketball Girls Soccer
Boys Baseball Volleyball
ARTICLE X AUTHORITY COVERING THIS ASSOCIATION
Roberts Rules of Order (revised) shall govern
the proceedings of this Association.
The Constitution and By-Laws of the St. Lawrence
Athletic Association shall be effective upon the
ratification of the majority of the votes of the Members.